Group meeting protocol

Based on discussion from group meeting on 10/7/2016, let’s put in place the following group meeting protocol.

  • Group meetings will be an hour an a half, generally over lunchtime
  • The first 45 minutes will include 2 group members discussing their own projects for 15 minutes each
    • The projects are meant to be incomplete
    • the discussion should start with high level ideas and questions
    • discussion should include a clear description of the data
    • the discussion should finish with current issues and questions for the group
  • The second 45 minutes will include one presentation from 1-2 group members on a paper
    • discussion leaders should send out 5(ish) questions on high level understanding and big picture details before the discussion
    • each discussion will be conservative in terms of the amount of material covered, to ensure time and readability
    • chalk talk please.
    • feel free to make the discussion interactive. call on people. ask questions of the group.
    • the topics should be in groups of three meetings (i.e., three papers)
    • the person suggesting the topic should begin with a short but clear discussion about why they are interested in this topic, relating the ideas in these three papers to their own work, interests, and data specific problems
  • General policies
    • No laptops, no poking on phones
    • Keep to the whiteboard as much as possible. Slides only for practice talks/software demos/tutorials
    • Go slow. Ask questions. If you don’t know the answer, that’s fine (good!)
    • Read the paper. If you don’t read the paper, don’t come
    • sign ups will happen the first day of the semester. If you don’t sign up, Brian (or the group moderator) will sign you up
    • keep up to date on your snippets. we all read them
  • Practice talks
    • if you have a (reasonable length) practice talk, add yourself, even last minute, to the meeting schedule
    • Send slides to everyone before the talk so everyone has a chance to read/annotate
    • Group: please give useful, constructive feedback. This is really important
    • read/annotate slides, and give back annotated notes to the presenter
  • Manuscript reviews
    • please find a time to review your nearly-finished manuscript with the group, add it to the calendar, and send out announcement. don’t use group meeting for manuscript reviews
    • Send paper to everyone *at least two days* before the meeting so everyone has a chance to read/annotate
    • Group: please show up and give useful, constructive feedback. This is really important
    • read/annotate manuscript, and give back annotated paper to the presenter